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Vendor & Teacher Portal

Use this page to get booth information, class information, see important due dates, upload insurance/tax forms and make credit card payments for booth fees. 

Show Dates

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The Lancaster-Lebanon
Quilt Show
Setup: March 24, 2026
Show: 3/25-3/28, 2026

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The NE Ohio
Quilt Show
Setup: July 22, 2026
Show: 7/23-7/25, 2026

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The Vermont
Quilt Show
Setup: June 17, 2026
Show: 6/18-6/20, 2026

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The Indiana
Quilt Show
Setup: Sept 23, 2026
Show: 9/24-9/26, 2026

Important Vendor Due Dates

These are the important due dates to remember for things you need to get to us or pay before the show. 

Vendor Reservation Forms Sent Out

The Lancaster-Lebanon Quilt Show    August 15th        Due: September 15th
The Vermont Quilt Show                  November 15th   Due: December 15th
The NE Ohio Quilt Show                 December 15th    Due: January 15th
The Indiana Quilt Show                   February 15th     Due March 15th

First Half of Booth Rent Due
 

The Lancaster-Lebanon Quilt Show    Due: November 30th
The Vermont Quilt Show                  Due: March 2nd
The NE Ohio Quilt Show                 Due: April 15th
The Indiana Quilt Show                   Due: June 22nd

Second Half of Booth Rent Due
 

The Lancaster-Lebanon Quilt Show     Due: February 1st
The Vermont Quilt Show                   Due: May 1st
The NE Ohio Quilt Show                  Due: June 15th
The Indiana Quilt Show                    Due: August 14th

Insurance and Sales Tax ID Due
 

The Lancaster-Lebanon Quilt Show     Due: March 1st
The Vermont Quilt Show                   Due: June 1st
The NE Ohio Quilt Show                  Due: July 1st
The Indiana Quilt Show                    Due: September 1st

QUICK LINKS

Fill Out A Reservation Form
*You can also pay your deposit through this link*

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Fill Out Your Vendor/ Booth Contract

Lancaster-Lebanon Contract
Coming Soon

Need to Pay For Something?

***Please do not use these pay links
unless you have filled out a reservation form above!***

Pay for your booth deposit or rent as well as table/chair orders by using the links below:

FAQ

Q: What size are the booths?

A: Our single booths are standard 10' x 10' size, double are 10' x 20' and so on. If you are being offered an unusual size booth we will talk to you about it prior to doing your contract. 

Q: What is included with my booth?

A: Your booth fee includes your booth space with pipe and drape. Your rent includes electricity hookup and a booth sign. You may rent tables and chairs for an extra fee. 

Q: Can I request an end-cap or an island?

A: You can request one. Availability is limited and it will be on a first come first serve basis. You can request this on your reservation form- an "end cap" means ONE of your 10' walls will be open to an aisle. 

What Does My Insurance Certificate of Liability Need to Say?

Your insurance certificate of liability is required before you can set up your booth. It protects both you and us. Your insurance agent should be able to issue this on your behalf. If you don't have business insurance, contact us for suggested short term policy info. 

Below is a photo of EXACTLY how the policy needs to read. It cannot be even slightly different. PLEASE make sure your insurance agent has this information. Make sure the show name reads correctly for the show you're issuing it for (ie: The NE Ohio Quilt Show, The Vermont Quilt Show etc)

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Sales Tax ID/ Insurance Upload

Which Show Are You Submitting For?

Social Media Upload

Teaching With Us?

Below you will find the link to propose classes, fill out your 1099 form and more

What to know...

We strive to offer a diverse class list, covering varied topics and techniques. We try not to repeat any classes that are taught at other large area shows (close to where our show is). It just helps everyone to not have a lot of the same classes being taught in a similar area.

After a lot of feedback from students, we will be focusing on 3-hour half day classes. We are unable to offer after-hours classes. 

Some things to consider- our students tend to be beginner to intermediate, although we do have some students interested in more advanced projects. Technique classes do well, and students prefer a class that is project-based, so that they come away with something tangible. Obviously in a half day class you're not finishing a whole quilt, but students seemed happier if they could finish a block in class, or at least feel confident enough to finish the piece at home.

Kit fees are fine, but we do notice classes with higher cost kits, especially ones that use rulers that are specific to this project only, don't do well. Also, students appreciated if there were specific items on a supply list that they were either kitted or available for purchase in class. Our students do tend to be more budget-conscious, and we've noticed classes that utilize scraps or small cuts of fabric do very well. Classes of all varieties from traditional to modern, mixed media to wholecloth are well attended! For machine classes, we do have sewing machines provided in the classroom. 

We offer one-hour lecture slots, so feel free to submit for a lecture as well. 

Please Note: We do not reimburse for travel as a separate expense, so be sure to roll in travel, hotel etc to your class fee. You can request either a flat fee or a per-student fee. We limit the classes to 24 students, but can adjust that number if needed. You can charge a separate kit fee and either have us collect it, or choose to collect it in class. 

Class/ Lecture Teaching Proposal 2026

Which Show(s) Are You Interested in Teaching at?
Are You Also Interested or Have Commited to Vending at this Show?
Yes- I have expressed an interest in vending
No- I will not be vending
I would be interested in learning more about getting a booth.
What Days/Times Could You Teach? (Check all that apply)
If we have multiple brands of sewing machines, do you have a preference of working on one in particular? Check which ones you prefer below.

The next section asks for specific class proposals- you can submit 1-4 classes this way. If you only have one or two proposals just skip to the bottom after you enter the info and click submit. If you have more than 4 classes to propose, please submit the first 4 and then fill out this form a second time with the additional classes.

CLASS #1

How You Charge Your Class Fee
Flat Rate (Up To 24 Students)
Per Student Fee (Up to 24 Students)
Class Length
Half Day Class (3 hour)
Full Day Class (6 hour)
Lecture (1 hour)
Does this Class Require Sewing Machines or is it Handwork? (Class #1)
Sewing Machines
Handwork

CLASS #2

How You Charge Your Class Fee
Flat Rate (Up To 24 Students)
Per Student Fee (Up to 24 Students)
Class Length
Half Day Class (3 hour)
Full Day Class (6 hour)
Lecture (1 hour)
Does this Class Require Sewing Machines or is it Handwork? (Class #2)
Sewing Machines
Handwork

CLASS #3

How You Charge Your Class Fee
Flat Rate (Up To 24 Students)
Per Student Fee (Up to 24 Students)
Class Length
Half Day Class (3 hour)
Full Day Class (6 hour)
Lecture (1 hour)
Does this Class Require Sewing Machines or is it Handwork? (Class #3)
Sewing Machines
Handwork

CLASS #4

How You Charge Your Class Fee
Flat Rate (Up To 24 Students)
Per Student Fee (Up to 24 Students)
Class Length
Half Day Class (3 hour)
Full Day Class (6 hour)
Lecture (1 hour)
Does this Class Require Sewing Machines or is it Handwork? (Class #4)
Sewing Machines
Handwork
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